Extraordinary General Meetings

Shareholder information

• The Company’s Shareholders that are listed on the Registered Central Securities Depository of the Malta Stock Exchange on 14 January 2025 (the record date), have the right to participate and vote in the meeting.
• The Bank has only one Class of Shares and the shares have equal voting rights.
• The total number of shares eligible to participate in the meeting is 360,306,099 shares.

Participating and Voting

Information on how to vote and participate, both in advance and on the day, can be found in the Notice of the 2025 EGM. The EGM Notice will be sent to shareholders registered on 14 January 2025 (record date) and will be available on this webpage.

Only Shareholders or their proxy will be allowed to attend the EGM. To be admitted to the EGM, the Shareholder or his proxy must present the Admission Form (Proxy Form) at the door together with a valid means of identification.

Shareholders have the right to ask questions related to the items on the agenda. Questions may be submitted in writing, no later than 48 hours before the EGM addressed to the Company Secretary. Questions may be submitted by post (HSBC Bank Malta p.l.c. 116 Archbishop Street, Valletta VLT1444) or by email to companysecretarymalta@hsbc.com.

Shareholders should monitor this webpage and stock exchange announcements for any changes to these arrangements.

The Proxy Form

The Proxy Form contains all shareholder’s details.

To be valid the Proxy Form must be received by the Company Secretary’s Office no later than 48 hours before the start of the meeting.

The Proxy Form may be delivered by hand, by post (using the self-addressed envelope provided) or by email.

To submit the Proxy Form electronically, kindly contact the Company Secretary’s Office on email address companysecretarymalta@hsbc.com, and Shareholders will be advised on the procedure to be adopted.

The Proxy Form that is submitted electronically will be valid once it is acknowledged by the Company Secretary. Documents related to the Extraordinary General Meeting may be inspected or downloaded from the EGM Documents section below.

Shareholders are entitled and encouraged to participate and vote at the EGM.